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Demodesk vs Otter.ai

See how their public offers line up before you choose your own position. Prices stay in the currency, billing schedule, and charged unit each vendor publishes.

EUR · US · source: demodesk.ai

Plan Pricing Charged by Offer type
Capture
EUR 29 monthly · EUR 25 / month with annual commitment

EUR 25 /user/mo. Capture starts at EUR 25/user/month on annual billing (EUR 29 monthly).

Seat · /user/mo Standalone · Fixed
Coaching & AI Highlighted
EUR 59 monthly · EUR 49 / month with annual commitment

EUR 49 /user/mo. Coaching & AI is EUR 49/user/month annual (EUR 59 monthly).

Seat · /user/mo Standalone · Fixed
Enterprise
Contact sales

Custom

Seat · licenses Standalone · Contact sales

USD · US · source: otter.ai

Plan Pricing Charged by Offer type
Basic
Free

Free

Flat Standalone · Free
Pro
USD 16.99 monthly · USD 8.33 / month with annual commitment

$16.99 /user/month; $8.33 /user/month save 51%

Seat · /user/month Standalone · Fixed
Business Highlighted
USD 30 monthly · USD 19.99 / month with annual commitment

$30 $24 /user/month 20% off for 3 months +; $19.99 /user/month save 33%

Seat · /user/month Standalone · Fixed
Enterprise
Contact sales

Schedule a demo

Seat Standalone · Contact sales

What each plan includes

Feature names follow each vendor’s own pricing page, so verify the wording before treating them as exact equivalents.

Demodesk

Capture

Recording & transcription

GDPR compliant recording & transcription on every channel

Included

Recording & transcription

AI Assistant (summaries, follow-ups)

Included

AI agents

Ask AI on a single conversation

Included

Recording & transcription

Meeting tags & smart categorization

Included

Integrations & data

MCP server, agent connect

Included

Recording & transcription

Access rights, retention controls, free viewer seats

Included

Recording & transcription

Watch recordings and transcripts (free viewer seats)

Included

Recording & transcription

EU-hosted transcription in 98 languages

Included

Recording & transcription

Configurable retention & access rights

Included

Integrations & data

MCP integration in all your apps

Included

Integrations & data

Native integrations (Slack, Teams, Zoom, calendars)

Excluded

Integrations & data

CRM sync (Salesforce, HubSpot, Pipedrive)

Excluded

AI agents

AI Coach with custom scorecards

Excluded

AI agents

AI CRM Concierge (99% accuracy, approve before push)

Excluded

AI agents

AI Deal Insights & Risk Alerts

Excluded

AI agents

AI Analyst that answers any question across all your sales data

Excluded

AI agents

Reports & Team Analytics Dashboard

Excluded

Security & compliance

Single sign-on (SSO)

Basic

Limited

Rollout & support

Team size

Up to 30 licenses

Included

Rollout & support

Knowledge base and email support

Included

Coaching & AI

Highlights

Everything in Capture

Included

AI agents

AI Coach with custom scorecards

Included

AI agents

AI CRM Concierge (99% accuracy, approve before push)

Included

AI agents

AI Deal Insights & Risk Alerts

Included

AI agents

AI Analyst that answers any question across all your sales data

Included

AI agents

Reports & Team Analytics Dashboard

Included

Integrations & data

All integrations and admin controls

Included

Integrations & data

Native integrations (Slack, Teams, Zoom, calendars)

Included

Integrations & data

CRM sync (Salesforce, HubSpot, Pipedrive)

Included

Security & compliance

Single sign-on (SSO)

Basic

Limited

Rollout & support

Team size

Up to 30 licenses

Included

Rollout & support

Knowledge base and email support

Included

Security & compliance

SSO (Okta, Azure AD, Google)

Excluded

Rollout & support

Custom onboarding and rollout

Excluded

Rollout & support

Dedicated account manager & Priority support

Excluded

Security & compliance

Custom DPA & Works Council documentation

Excluded

Rollout & support

Multi-entity rollouts and advanced admin controls

Excluded

Integrations & data

Higher API limits and REST & SQL API

Excluded

Enterprise

Highlights

Everything in Coaching & AI

Included

Security & compliance

SSO (Okta, Azure AD, Google)

Included

Rollout & support

Custom onboarding and rollout

Included

Rollout & support

Dedicated account manager & Priority support

Included

Security & compliance

Custom DPA & Works Council documentation

Included

Rollout & support

Multi-entity rollouts and advanced admin controls

Included

Integrations & data

Higher API limits and REST & SQL API

Included

Security & compliance

SOC 2, custom DPA & works council package

Included

Rollout & support

Dedicated CSM and onboarding session

Included

Rollout & support

Team size

30+ licenses

Included

Otter.ai

Basic

Highlights

Zoom, MS Teams, and Google Meet

Included

Highlights

AI Chat within and across meetings

Included

Highlights

AI meeting workflows

Included

Highlights

Audio/video file imports

3 lifetime

Limited

Highlights

Live transcription

Included

Highlights

Speaker identification

Included

Highlights

Audio recording playback

Included

Highlights

Multi-language support

Included

Highlights

iOS and Android apps

Included

Highlights

Monthly transcription minutes

300

Limited

Highlights

Otter MCP server

Included

Workspace Size

Max workspace members

5

Limited

Meeting Templates

AI Meeting Templates

Standard

Included

Meeting Templates

Custom AI Meeting Templates

5 meetings per user

Limited

Automatic Transcription

Max number of concurrent meetings

1

Limited

Automatic Transcription

Meeting & recording transcription monthly limit

300 minutes per user

Limited

Automatic Transcription

Imported file transcription monthly limit

300 minutes per user

Limited

Automatic Transcription

Max transcription time per conversation

30 minutes

Limited

Automatic Transcription

Conversation history

25 most recent

Limited

Automatic Transcription

Custom vocabulary

5 terms

Limited

Recording & Playback

Playback speeds

1x

Limited

Collaboration

Exportable audio, text, and captions

mp3, txt

Limited

Collaboration

Max monthly queries for Otter AI Chat

20 per user (3 per conversation)

Limited

Collaboration

Synced notes to Salesforce or HubSpot

Excluded

Product Support

Email support

Standard

Included

Pro

Highlights

In-app recording minutes

1200

Limited

Highlights

Advanced AI workflows

Included

Highlights

Audio/video file imports

10 monthly

Limited

Highlights

Everything in Basic

Included

Highlights

Max time per meeting

Up to 90 mins /meeting

Limited

Highlights

Advanced meeting templates

Included

Highlights

Unlimited storage

Included

Highlights

Team vocabulary & taggable speakers

Included

Highlights

Advanced search, export & playback

Included

Highlights

Salesforce, HubSpot, Zapier integrations

Limited

Workspace Size

Max workspace members

5 billed users

Limited

Meeting Templates

AI Meeting Templates

Advanced

Included

Meeting Templates

Custom AI Meeting Templates

15 meetings per user

Limited

Automatic Transcription

Max number of concurrent meetings

2

Limited

Automatic Transcription

Meeting & recording transcription monthly limit

1,200 minutes per user

Limited

Automatic Transcription

Imported file transcription monthly limit

1,200 minutes per user

Limited

Automatic Transcription

Max transcription time per conversation

90 minutes

Limited

Automatic Transcription

Conversation history

Unlimited

Included

Automatic Transcription

Custom vocabulary

Team: 100 names + 100 other terms; User: 100 names + 100 other terms

Limited

Recording & Playback

Playback speeds

0.5x, 0.75x, 1x, 1.25x, 1.5x, 1.75x, 2x, 3x, skip silence

Included

Collaboration

Exportable audio, text, and captions

mp3, txt, pdf, docx, srt

Included

Collaboration

Max monthly queries for Otter AI Chat

50 per user

Limited

Collaboration

Synced notes to Salesforce or HubSpot

1 user

Limited

Product Support

Email support

Standard

Included

Business

Highlights

Unlimited meetings + in-app recordings

Included

Highlights

Custom AI workflows

Included

Highlights

Audio/video file imports

Unlimited

Included

Highlights

Everything in Pro

Included

Highlights

Max time per meeting

Up to 4 hours /meeting

Limited

Highlights

Enhanced admin features

Included

Highlights

Join concurrent meetings

3

Limited

Highlights

Prioritized support

Included

Workspace Size

Max workspace members

25 billed users

Limited

Meeting Templates

AI Meeting Templates

Advanced

Included

Meeting Templates

Custom AI Meeting Templates

30 meetings per user

Limited

Automatic Transcription

Max number of concurrent meetings

3

Limited

Automatic Transcription

Meeting & recording transcription monthly limit

Unlimited

Included

Automatic Transcription

Imported file transcription monthly limit

6,000 minutes per user

Limited

Automatic Transcription

Max transcription time per conversation

4 hours

Limited

Automatic Transcription

Custom vocabulary

Team: 800 names + 800 other terms; User: 200 names + 200 other terms

Limited

Collaboration

Exportable audio, text, and captions

mp3, txt, pdf, docx, srt; bulk export

Included

Collaboration

Max monthly queries for Otter AI Chat

200 per user

Limited

Collaboration

Synced notes to Salesforce or HubSpot

5 users

Limited

Administration & Security

2-factor authentication

Authenticator app, SMS (US/Canada only)

Included

Product Support

Email support

Prioritized

Included

Enterprise

Highlights

Unlimited custom AI workflows

Included

Highlights

Otter Sales Notetaker

Included

Highlights

Custom integrations (CRM, dialers)

Included

Highlights

Everything in Business

Included

Highlights

SSO, SCIM, Domain Capture

Included

Highlights

Enterprise-grade security & controls

Included

Highlights

HIPAA compliance

Limited

Highlights

Otter API & Webhooks

Included

Highlights

Video replay for Zoom and Google Meet

Included

Highlights

AI Chat with Gmail, Google Drive, Notion, Jira

Included

Highlights

Customer Success Program

Included

Workspace Size

Max workspace members

Unlimited

Included

Meeting Templates

AI Meeting Templates

Advanced

Included

Meeting Templates

Custom AI Meeting Templates

Unlimited

Included

Automatic Transcription

Max number of concurrent meetings

3

Limited

Automatic Transcription

Meeting & recording transcription monthly limit

Unlimited

Included

Automatic Transcription

Imported file transcription monthly limit

6,000 minutes per user

Limited

Automatic Transcription

Max transcription time per conversation

4 hours

Limited

Collaboration

Synced notes to Salesforce or HubSpot

Unlimited

Included

Product Support

Email support

Prioritized

Included

How their prices changed

Each date shows when a public price was observed, not when it took effect. An archived region or currency can differ, so a currency change is not necessarily a price increase.

Demodesk

    • Capture: EUR 29 monthly · EUR 25 / month with annual commitment
    • Coaching & AI: EUR 59 monthly · EUR 49 / month with annual commitment
    • Enterprise: Contact sales
    • Capture — Teams up to 30 licenses: EUR 29 monthly · EUR 25 / month with annual commitment
    • Coaching & AI — Sales teams up to 30 licenses: EUR 59 monthly · EUR 49 / month with annual commitment

Otter.ai

    • Basic: Free
    • Pro: USD 16.99 monthly · USD 8.33 / month with annual commitment
    • Business: USD 30 monthly · USD 19.99 / month with annual commitment
    • Enterprise: Contact sales
    • Basic — Free: Free
    • Pro — Monthly: USD 16.99 monthly · USD 8.49 / month with annual commitment
    • Business — Monthly: USD 30 monthly · USD 24 / month with annual commitment