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Koalendar pricing

Koalendar is an online appointment scheduling software that enables professionals and businesses to create customizable booking pages, sync calendars in real time, schedule virtual meetings, embed booking pages on websites, accept payments, and automate reminders and notifications. It supports team scheduling features like round robin and collective scheduling, integrates with popular calendar and video conferencing tools, and offers a free forever plan with unlimited bookings and scheduling links. Koalendar targets small businesses and professionals across various industries such as sales, customer service, recruiting, education, healthcare, and beauty services.

Region
US
Source currency
USD
Audiences
Individual and Small business

Plans and public prices

Canonical pricing source
Plan Pricing Charged by Offer type
Free
Free

Free forever Always free

 Flat Standalone · Free
Pro Highlighted
USD 12 monthly · USD 9 / month with annual commitment

$ 12 9 /month Annual billing (Save 20%) 1 seat included + $ 12 9 / seat extra

 Flat · 1 seat included + $ 12 9 / seat extra. A seat is a user or a resource that can be booked Standalone · Fixed
Business
USD 36 monthly · USD 29 / month with annual commitment

$ 36 29 /month Annual billing (Save 20%) 3 seats included + $ 16 12 / seat extra

 Flat · 3 seats included + $ 16 12 / seat extra. A seat is a user or a resource that can be booked Standalone · Fixed
Enterprise
Contact sales

Custom pricing

 Other · Unlimited seats Standalone · Contact sales

What each plan includes

Feature names follow Koalendar’s own pricing page. Check the wording before treating features from different vendors as like-for-like.

Free

Scheduling

Unlimited bookings
Included
Unlimited booking pages
Included
Connect Google, Outlook & Apple calendars
Included
Control availability, buffers & booking windows

Only get booked when you want to be with customizations like minimum notice, buffers, and rules.

Included
Mobile apps
Included
1-click import of Calendly events
Included

Meeting types

One-to-one meetings
Included
Group meetings, sessions & classes

Allow multiple attendees to book the same event.

Excluded

Highlights

Video conferencing
Included

Booking page customization

Automatic language detection (30+ languages)

Booking pages are automatically translated into your invitee's language (English, French, Spanish, German, Italian, etc.).

Included
Remove Koalendar branding
Excluded

Integrations

Embed booking pages on your site
Included

Payments

Collect payments

Apple Pay, Google Pay, credit, debit cards, PayPal, and 20+ other payment methods.

Excluded

Notifications & communications

Email reminders
Excluded

Teams & resources

Seats included

1 — A seat is a user or a resource that can be booked

Included

Pro

Highlights

Everything in Free
Included

Notifications & communications

Email reminder

1

Included
Customize notifications

Fully customize emails, SMS, and calendar events sent to invitees.

Included
Follow-up emails

Send automated follow-up emails after the event.

Excluded
SMS reminders

Buy credits — SMS is charged extra based on usage.

Limited

Booking page customization

Custom booking form questions

Up to 3 — Add text, dropdown, checkbox, or radio button questions to collect information from invitees.

Limited
Remove Koalendar branding
Excluded

Payments

Accept payments & offer coupon codes

Apple Pay, Google Pay, credit, debit cards, PayPal, and 20+ other payment methods.

Included

Meeting types

Offer different services on the same link

Up to 3 — Offer different services with custom duration, pricing, hosts, and resources. Invitees can book one or multiple services at once.

Limited
Group sessions & classes (one-to-many)

Allow multiple attendees to book the same event.

Included
Multi-host scheduling (select provider, collective & round-robin)
Excluded

Security & compliance

Password-protect your booking page
Included

Teams & resources

Seats included

1 — A seat is a user or a resource that can be booked

Included

Scheduling

Daily / weekly / monthly / total booking limits

Set booking limits to control how many appointments can be scheduled in a given period.

Included
Approval workflow

Review and accept or reject requested appointments before they're confirmed.

Included
Recurring bookings
Excluded

Integrations

Zapier, Telegram & custom webhooks
Excluded

Business

Highlights

Everything in Pro
Included

Teams & resources

Seats included

3 — A seat is a user or a resource that can be booked

Included

Booking page customization

Remove Koalendar branding
Included
Accept file uploads
Included

Meeting types

Multi-host scheduling (select provider, collective & round-robin)

Multiple hosts on the same event. A random host/resource is assigned to the booking, based on availability.

Included
Unlimited services, hosts & form questions

Unlimited — Offer different services with custom duration, pricing, hosts, and resources.

Included
Let invitee select preferred host or resource

Display a list of providers/resources and let invitees choose their preferred one before selecting a time or select "No preference".

Included

Scheduling

Multiple and recurring bookings

Allow invitees to book multiple dates/times at once.

Included
Look busy (hide a % of availability)

We remove a percentage of your availability so you appear more in demand.

Included

Notifications & communications

Follow-up emails

Send automated follow-up emails after the event.

Included
SMS reminders

300 / mo — SMS is charged extra based on usage.

Included
Redirects, BCC & Gmail send-as

Automatically redirect clients to a custom URL after a booking is confirmed. Automatically send a copy of booking notifications to colleagues.

Included
Email reminders

Up to 3

Included

Integrations

Zapier, Telegram & custom webhooks

Access Koalendar booking information in real-time through webhooks.

Included
Google Analytics & Meta Pixel tracking
Included

Support

Priority 24/7 email support

Priority

Included

Enterprise

Highlights

Dedicated onboarding
Included
Custom pricing
Included
Custom features
Included

Security & compliance

SOC 2
Included

Teams & resources

Unlimited seats

Unlimited — A seat is a user or a resource that can be booked

Included

Support

Dedicated account support
Included

How pricing changed

Each date shows when a public price was observed, not when it took effect. Archived captures may reflect the region or currency served at the time, so a currency change is not necessarily a price increase.

Observed Plans and prices Source wording Source
  • Free: Free
  • Pro: USD 12 monthly · USD 9 / month with annual commitment
  • Business: USD 36 monthly · USD 29 / month with annual commitment
  • Enterprise: Contact sales
  • Free forever Always free
  • $ 12 9 /month Annual billing (Save 20%) 1 seat included + $ 12 9 / seat extra
  • $ 36 29 /month Annual billing (Save 20%) 3 seats included + $ 16 12 / seat extra
  • Custom pricing
Official pricing page
  • Free forever: Free
  • Pro: USD 9.99 monthly · USD 6.99 / month with annual commitment
  • Free forever
  • $9.99 6.99 / seat /month Annual billing (Save 30%)
Official pricing page
  • Free — forever plan: Free
  • Pro — Most popular: USD 9.99 monthly · USD 6.99 / month with annual commitment
  • Free forever plan
  • $6.99 / seat / month Annual billing (Save 30%)
Official pricing page

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