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Koalendar pricing

Koalendar is an online appointment scheduling software that enables professionals and businesses to create customizable booking pages, sync calendars in real time, schedule virtual meetings, embed booking pages on websites, accept payments, and automate reminders and notifications. It supports team scheduling features like round robin and collective scheduling, integrates with popular calendar and video conferencing tools, and offers a free forever plan with unlimited bookings and scheduling links. Koalendar targets small businesses and professionals across various industries such as sales, customer service, recruiting, education, healthcare, and beauty services.

Region
US
Source currency
USD
Audiences
Individual and Small business

Plans and public prices

Canonical pricing source
Plan Pricing Charged by Offer type
Free — forever plan
Free

Free forever plan

 Flat Standalone · Free
Pro — Most popular Highlighted
USD 9.99 monthly · USD 6.99 / month with annual commitment

$6.99 / seat / month Annual billing (Save 30%)

 Seat · per seat / month Standalone · Fixed

What each plan includes

Feature names follow Koalendar’s own pricing page. Check the wording before treating features from different vendors as like-for-like.

Free — forever plan

Highlights

Unlimited bookings & scheduling links
Included
Calendar sync

2 calendar syncs — Google, Outlook, iCloud

Included
Video conferencing

Google Meet

Included
Embed booking pages on your site
Included
30+ languages supported
Included
Allow booker to choose duration
Included
Allow booker to choose location
Included
Control your availability

Customizations like minimum notice, buffers, and rules

Included
Min / max advance booking notice
Included
1-click import of Calendly events
Included
Email / Calendar invitations
Included
Google, Outlook, and Apple calendar integrations

2 calendar syncs

Included
Zoom, Google Meet, Microsoft Teams, and other video conferencing tools

Google Meet included

Included
Take bookings directly on your website (embed)
Included
Browser extensions

Google Chrome, Brave, and Microsoft Edge

Included
Custom booking page link
Included
Brand your booking page with your logo, photo, and custom colors
Included
Preset calendar event titles (e.g. invitee and host names)
Included
GDPR compliant
Included
Two-factor authentication
Included
Google Single Sign-On (SSO)
Included
Block specific IP addresses & emails
Included

Pro — Most popular

Highlights

Everything in Free
Included
Unlimited calendar syncs

Google, Outlook, iCloud

Included
Accept payments (Stripe, Apple Pay, etc.)
Included
Custom email & SMS reminders

SMS is charged extra based on usage

Included
Round robin & collective scheduling
Included
Remove Koalendar branding
Included
Enable multiple bookings at once
Included
Hold group sessions or classes
Included
Multiple services / appointment types

Custom duration, pricing, hosts, and resources

Included
Approval workflow

Review and accept or reject requested appointments before confirmation

Included
Single use private links

One-time booking links that expire after use

Included
Set availability from your calendar

Based on specifically named events in your Google or Outlook calendar

Included
Look busy

Removes a percentage of your availability so you appear more in demand

Included
Fixed start and end dates for event scheduling
Included
Limit bookings per day, week, or month
Included
Export bookings to CSV (Google Sheets / Excel)
Included
Teams & resources management

Invite & manage teammates/resources

Included
Collect payments

Supports 150+ currencies, set pricing per time slot, service, hour, or attendee/seat

Included
Collect taxes
Included
Coupons & promo codes

Create discount codes with custom rules, limits, and expiry dates

Included
Email reminders
Included
Text (SMS) reminders

Charged extra based on usage

Limited
Custom notifications

Fully customize emails, SMS, and calendar events sent to invitees

Included
Notify colleagues (BCC)

Automatically send a copy of booking notifications to colleagues

Included
Follow-up emails

Send automated follow-up emails after the event

Included
Notification logs & delivery status

See a full log of notifications sent to booking invitees

Included
Unlimited users
Excluded
Dedicated account support
Excluded
Custom onboarding & implementation
Excluded
SOC 2 Type 2 compliant
Excluded

How pricing changed

We check this pricing page weekly and record the changes we observe. An older date can simply mean the public page has not changed.

Observed Plans and prices Source wording Source
  • Free — forever plan: Free
  • Pro — Most popular: USD 9.99 monthly · USD 6.99 / month with annual commitment
  • Free forever plan
  • $6.99 / seat / month Annual billing (Save 30%)
 Pricing page

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